by admin | Oct 11, 2022 | Blog
Several months ago, NueSynergy wrote about what happens to Flexible Spending Accounts (FSAs) when employment ends and what happens to Health Savings Accounts (HSAs) when retirement starts. Now, it’s time to talk about HSAs following the loss of employment. Here is what you need to know.
- Since HSAs are owned by participants and not employers, HSAs remain available even after employee termination. This means that HSAs can continue to be used for qualified expenses. However, the ability to continue contributing to this account depends on if a participant is enrolled in an HSA Qualified Health Insurance Plan either through an employer or an individual policy.
- All future salary redirections from HSAs will end.
- Any admin fees previously covered by employer will be withdrawn directly from HSA on the 1st of each month.
- Current NueSynergy HSA debit card will be turned off while a new one will automatically be issued at the physical address associated with account.
- Account and routing numbers associated with HSA will remain the same.
For further information about this topic, read here.
by admin | Oct 10, 2022 | Blog
The IRS has issued a draft version of the 2022 Form 8941 (Credit for Small Employer Health Insurance Premiums). The draft 2022 instructions have not yet been released. Form 8941 is used by small businesses and tax-exempt organizations to calculate the small business health care tax credit when they file their 2022 income tax returns.
Background knowledge
The form was added by the 2010 Patient Protection and Affordable Care Act, which provides a sliding scale income tax credit to small employers with fewer than 25 employees. To qualify for the credit, an employer must pay at least 50% of the cost of health care coverage for its workers at the premium rate for an employee who has single coverage (as opposed to family coverage). Because the eligibility formula is based in part on the number of full-time equivalent employees (FTEs), not the number of employees, many businesses will qualify for the credit even if they employ more than 25 individual workers. In addition, the credit is applied against an employer’s income tax liability, rather than its employment tax liability. An employer may not reduce employment tax payments (i.e., withheld income tax, Social Security tax, and Medicare tax) during the year in anticipation of the credit.
The credit is computed on IRS Form 8941. Both small businesses and tax-exempt organizations will use the form to calculate the credit. Afterwards, small business will then include the amount of the credit as part of the general business credit on its income tax return.
Draft changes
One of the three requirements for a small employer to be eligible for the tax credit is the average annual wage paid per FTE. The draft notes that for 2022, the average annual wage paid per FTE must be less than $58,000 (increased from $56,000 in 2021). Line 3 of Form 8941 is where an eligible small employer should enter the average annual wages paid for the tax year (from Worksheet 3, line 3), which must be a multiple of $1,000.
The draft also notes that if an eligible small employer had more than 10 FTEs and average annual wages of more than $27,000, the FTE and average annual wage limitations will separately reduce the employer’s credit. This may reduce the employer’s credit to zero even if the employer had fewer than 25 FTEs and average annual wages of less than $58,000.
Source: Thomson Reuters
by admin | Sep 28, 2022 | Blog
A Flexible Spending Account (FSA) is an employer-sponsored benefit that allows account holders to set aside pre-tax dollars into an account to be used for eligible medical expenses. An FSA can help save money in the short-term and in the future. Below are five FSA facts you may not know:
Fact #1: FSA election amounts can be changed mid-year
If a participant experiences a change in status as defined by IRS regulations, such as marriage, divorce, birth, or death in the immediate family they may change election amounts at any time throughout the plan year.
Fact #2: An FSA is terminated if an account holder’s employment ends
While post-termination claim timelines can differ from plan to plan, a participant’s expenses incurred prior to their date of termination would be eligible for reimbursement. Any funds remaining at the end of the contribution run-out period would be subject to forfeiture.
Fact #3: There is no deadline for submitting claims
Depending on the employee’s plan design, claims can be submitted for reimbursement at any time during the same plan year that expenses are incurred. Also, participants may utilize either a grace period or carryover after the end of the plan year. Claims can be submitted for reimbursement at any time during the plan year in which expenses are incurred.
Fact #4: Over-the-counter (OTC) medications are eligible for reimbursement
This is true. In addition, OTC medications no longer need to be accompanied with a doctor’s prescription. Now, a participant must only submit a claim with the receipt for the OTC medicine.
Fact #5: A benefits debit card and claim filing are two ways to take funds out of an FSA
A simple swipe of the NueSynergy smart debit card is the most common way to use an FSA. Filing a claim through the NueSynergy participant portal, mobile app, or by email works too – however a detailed receipt is required. The receipt should include the provider’s name, service/item, amount, and the date of service. Once submitted and approved, reimbursement would be issued.
by admin | Sep 26, 2022 | Blog
The IRS has updated Notice 931 (Deposit Requirements for Employment Taxes) to include the tax deposit rules for the 2023 year.
The deposit schedule employers must use (i.e., monthly or semi-weekly) is based on the total tax liability they reported during the lookback period. For employers filing Form 941 (Employer’s Quarterly Federal Tax Return), an employer’s deposit schedule for 2023 is based on the lookback period beginning July 1, 2021 and ending June 30, 2022. An employer reporting $50,000 or less of Form 941 taxes for the lookback period is a monthly depositor, and an employer reporting more than $50,000 of Form 941 taxes is a semiweekly depositor.
An employer with a Form 941 tax liability of less than $2,500 during the current or preceding quarter, who does not incur a $100,000 next-day deposit obligation during the current quarter, is not required to make monthly or semiweekly deposits if the taxes are paid in full with a timely filed return. An employer accumulating a tax liability of $100,000 or more on any day during a deposit period must deposit the tax by the next “business day,” regardless of whether the employer is a monthly or semiweekly depositor. A “business day” is any day other than a Saturday, Sunday, or a “legal holiday.” The term “legal holiday” means any legal holiday in the District of Columbia.
The IRS considers a new employer’s tax liability to be zero, which makes a new employer a monthly depositor for the first year of business.
The lookback period for annual return filers (Forms 943, 944, 945, or CT-1) is the calendar year preceding the previous year. The lookback period for 2023 tax deposits is the 2020 tax year.
Adjustments: The lookback period is based on the tax liability as originally reported. If an employer subsequently files Form 941-X, 943-X, 944-X, 945-X, or CT-1X to correct errors on the original return, the corrections are not taken into consideration for purposes of the lookback period computation.
Source: Thomson Reuters
by admin | Sep 22, 2022 | Blog
Managing and reconciling premiums across multiple insurance carriers has become a tiresome and difficult act for many employers. As a result, employers have either limited employee benefits or have stopped performing audits entirely. NueSynergy offers a Combined Billing system that saves time and eliminates the stress employers often have when monitoring, reconciling, and submitting payments for their benefit carrier bills. Here’s how employers can utilize our service, plus the steps involved.
How Combined Billing helps employers
- Avoids managing premiums from multiple carriers
- Monitors their carrier bills for accuracy
- Reconciles their carrier bills and avoids overpayment of premiums
- Consolidates all carrier premiums
- Only submits one payment for all of their carriers
Steps taken
Step 1: NueSynergy receives initial and ongoing enrollment information from your benefits administration system into our proprietary software.
Step 2: Monthly statements from each carrier are pulled and audited using our software.
Step 3: The employer receives a single bill for all carriers along with a detailed report that includes enrolled employees, their benefit elections, individual premium amounts, and any identified discrepancy.
Step 4: NueSynergy will initiate one ACH debit to all carriers and remit payments in the amount due to each carrier.
by admin | Sep 21, 2022 | Blog
A number of key tax figures are adjusted each year for inflation based on the average chained Consumer Price Index (CPI) for all-urban customers for the 12-month period ending the previous August 31. The August 2022 CPI summary has been released by the Labor Department. Using the chained CPI for August 2022 (and the preceding 11 months), here are the calculated 2023 indexed amounts.
Qualified transportation fringe benefits: For 2023, an employee will be able to exclude up to $300 ($280 in 2022) a month for qualified parking expenses, and up to $300 a month ($280 in 2022) of the combined value of transit passes and transportation in a commuter highway vehicle.
Long-term care premiums: Amounts paid for insurance that covers qualified long-term care services are treated as medical expenses up to specified dollar limits that vary with the age of the taxpayer at the end of the tax year. For 2023, the dollar limits will be:
- $480 for a taxpayer age 40 or younger ($450 in 2022)
- $890 for a taxpayer age 41-50 ($850 in 2022)
- $1,790 for a taxpayer age 51-60 ($1,690 in 2022)
- $4,770 for a taxpayer age 61-70 ($4,510 for 2022)
- $5,960 for a taxpayer age 70+ ($5,640 in 2022).
Payments received under qualified long-term care insurance: Amounts received under a qualified long-term care insurance contract are generally excludable as amounts received for personal injuries and sickness, subject to a per diem limitation, which will be $420 in 2023 ($390 in 2022).
Archer MSAs: For Archer medical savings account (MSA) purposes, in 2023, a “high deductible health plan” will be a health plan with an annual deductible of:
- $2,650 – $3,950 in the case of self-only coverage ($2,450 – $3,700 for 2022)
- $5,300 – $7,900 in the case of family coverage ($4,950 – $7,400 for 2022)
- If annual out-of-pocket expenses are required to be paid (other than for premiums) covered benefits cannot exceed $5,300 for self-only coverage ($4,950 for 2022) and $9,650 for family coverage ($9,050 for 2022).
Limit on health FSA salary reduction contributions under a cafeteria plan: For purposes of determining whether a health FSA benefit will be a “qualified benefit” for the 2023 plan year, the cafeteria plan must provide that an employee may not elect to have salary reduction contributions exceeding $3,050 made to the health FSA ($2,850 for 2022).
Small employer health insurance credit: An eligible small employer may claim, subject to a phaseout, a credit equal to 50% of non-elective contributions for health insurance for its employees. The credit is reduced under certain circumstances, including if the average annual full-time equivalent wages per employee are more than $30,700 ($28,700 for 2022).
Qualified small employer HRA: For 2023, a qualified small employer HRA is an arrangement which, among other requirements, makes payments and reimbursements for qualifying medical care expenses of an eligible employee that does not exceed $5,850 ($5,450 for 2022), or $11,800 in the case of an arrangement that also provides for payments or reimbursements for family members of the employee ($11,050 for 2022).
Property exempt from levy: The value of property exempt from levy (fuel, provisions, furniture and other household personal effects, as well as arms for personal use, livestock, and poultry) may not exceed $10,810 for levies in 2023 ($10,090 for 2022). The value of property exempt from levy (books and tools necessary for the trade, business, or profession of the taxpayer) may not exceed $5,400 for levies issued in 2023 ($5,050 for 2022).
Wage levy. The weekly amount of an individual’s salary, wages, etc. exempt from levy for 2023 is $4,700 ($4,400 for 2022) multiplied by the number of the taxpayer’s dependents for the tax year of the levy, plus the taxpayer’s standard deduction, divided by 52.
Source: Thomson Reuters
